Club Member Update…Re-Opening Plans

Further to our recent announcement we are continuing to work on meeting the guidance and to re-open the Club as soon as possible.  If all goes well we will re-open the premises and facilities on Monday, 27 July 2020 at 9.00am.  We hope to confirm this date on Wednesday, 22 July 2020.  Upon the re-opening normal membership arrangements will be restored and  ‘Pay & Play’ will end.

We must inform members however, that in order to satisfy the applicable COVID-19 safe guidelines members will see some changes to how we worked before including the introduction of a gym booking system (due to COVID-19 Track & Trace), reduced fitness class sizes and marked workout areas, restricted play for Squash and changes to how the bar and food can operate.

We are considering all guidelines regarding staff PPE equipment and consulting with them as to the best approach for members and staff.

Throughout the closure of the Club facilities, we have been very conscious of the need to keep Club costs under control whilst raising any funds we can to help the Club’s financial survival.  We will have to continue in this way when re-opening to ensure we can afford to operate the Club – this includes slowing increasing utility costs, returning only the staff needed to run the new operations, limiting range of products offered over the bar, increased spending on hygiene products, supplies and cleaning staff, purchase of new equipment to meet the guidelines and expenditure to return the Club to an opening condition after months of lockdown.  We do intend to carry out a full clean including a certified chemical mist spray to ensure the building is virus free along with new chemicals used by our cleaners and staff; members must also fully understand their responsibilities within the guidelines to keep equipment clean.

We will also have to make modifications to areas such as the Gym and Studio and it is expected that whilst toilet facilities will be available, showers, sauna and steam rooms will remain closed at the start of re-opening.  There will also be a need for a one-way system to keep to social distancing guidelines.

We do ask members to follow all signage and guidance and please refrain from challenging staff on any part of the new guidelines.  Members are requested to make any comments via the usual channel via email to manager@ipswichsports.co.uk and suggestions/comments will be considered by the Club’s management.

From the day when the Club closed its facilities until it re-opens no membership income has been forthcoming but we are extremely grateful to those members who have made donations; the income generated by ‘Pay & Play’ has also made a valuable contribution to running costs.  This has all helped to reduce the damaging impact on Club finances but we do need from a financial point of view to start collecting subscriptions again.

For monthly members their memberships will continue with effect from the re-opening day and subscriptions will start to be collected again in August 2020.

For annual members their memberships will also continue with effect from the re-opening day, they will retain their original enrolment date and when their annual renewal is due a discount to the value of the close down period will be afforded for the next annual payment.  If it is their intention not to renew for a further 12 month period they will be given an extension beyond the renewal date equivalent to the close down period to honour the original 12 month commitment.  Alternatively annual paying members may wish to donate the COVID-19 period of closure.

Finally we are delighted to say to members “Welcome back – you have been missed’ and we ask all members to play their part in the re-opening to ensure the Club can stay open and vibrant again.  Once more we would like to thank all those members who have helped out during the close down period whether by undertaking voluntary activities, making donations or otherwise.  This is much appreciated by all of us concerned with maintaining the Club in these most challenging of times.

 

VANESSA PENN

Chairman

For and on behalf of the Club Executive and Council

Club Update 24 June 2020

Club Update June 24 2020
 
Following the latest government announcement regarding the lifting of restrictions we will unfortunately not be able to open at this time.  However it is expected that further lifting of restrictions for indoor gyms and studios will be announced later in July and we will be monitoring the announcements and subsequent guidance with interest; in the meantime we will continue with our pre-opening preparations.
 
Members and staff safety is paramount and any decision that we take will be based around a safe reopening of the Club along with ensuring we can adhere to the guidelines.
 
We are pleased to announce that both RD Physiotherapy and TJ Sports Gear have both reopened this month and Aura Hair Company will be reopening from 4 July 2020.
 
In the meantime members can take advantage of our Outdoor Tennis and Hockey facilities via the PAYG scheme currently in place and also book in for a Tennis lesson with one of our Club coaches.
 
Further updates will follow but do keep in touch with what’s happening via our Club Social Mediapages here: Facebook, Twitter, Instagram and our Website as well as our Club ENewsletters.

 

Update regarding re-opening plans

Dear Club Members
 
On 28 May 2020 the Club Chairman informed members that the Club’s AGM would be postponed for the time being but that the usual AGM material would be made available to members.  I can confirm that the Annual Report and Financial Statements for Ipswich Sports Club and Ipswich Sports Club Services Ltd including also the draft agenda and reports by the Chairman and Treasurer together with the postponement notice are now posted in the document store on the members portal which is located by logging in via https://ipswich.clubnet.org.uk/bookings.
 
As the Club adjusts to restricted play and access with ‘pay and play’ it appears that some members are making such good use of the limited facilities that the regular booking charge they may pay over a month amounts to more than what would be their normal monthly subscription.  With immediate effect members will have a maximum charge limit of £40 in any one month.  Once a member reaches that limit they are not required to pay fees for the reminder of that month.
 
I am however sure you are all keeping a close eye on the government announcements and we are expecting to hear news regarding lifting of restrictions for sports, fitness, pubs, bars etc towards the end of this month for 4 July 2020onwards.  Whilst we are hoping that the news will be that we can now reopen our doors we will need to understand the guidelines for reopening including the latest social distancing rules and be able to meet these.  That will be our challenge so until we see and consider those guidelines we will not know quite whether and when we can open all or more of the facilities for members.
 
I stress currently the advice for indoor areas for sports clubs, bars, restaurants, gyms, studios is to remain closed at this time.
 
With reference to the fitness side, UK active and the government are already in consultation regarding the opening of gyms from 4 July 2020onwards – we expect to see guidelines of how this will work as part of the announcement.
 
Tennis and Hockey have already started up on the basis of outdoor restricted play and are already looking at a potential restart of local competition play.  Indoor Tennis remains closed at this time however again new guidelines may be forthcoming from July 2020.
 
The latest advice from England Squash is that facilities remain closed however they await the latest update for the government, again we are hoping to see a return to Squash in the next government announcement.
 
Whilst it is very much a wait and see situation, we need to start to anticipate/prepare for a July reopening if this is the message we receive at the end of the month.  To this end Studio Class timetables are under review, staffing considerations are also being considered and we would also recommend businesses/contractors start to prepare should we get the green light.
 
As part of this we are already doing the following:

  • Purchased 3 x safety desk screens for the bar and reception arriving late June
  • Installing 10 new hand sanitizer units at the Club around entrances and exits
  • Reviewing building layout and all areas for the current 2m social distancing rules
  • Preparing in the event we can open and restart the monthly membership subscriptions
  • Online Covid-19 training for our Club staff
  • PPE’s for employed staff to be made available, gloves masks etc (policy will be in line with UK Government’s business guidelines)
  • Assessing Studio capacity on 2m guidelines
  • Reviewing the Gym based on 2m guidelines
  • New booking facilities including auto gapping between court bookings
  • Email messages for those booking regarding COVID-19 announcements and guidelines
  • Potential booking system for the Gym to monitor numbers attending similar to how the Studio works.

All of the above actions are in anticipation and dependant on lifting of restrictions and the latest guidelines.
 
 
Further updates will follow but do keep in touch with what’s happening via our Club Social Media pages here: Facebook, Twitter, Instagram and our Website as well as our Club ENewsletters.
 
 
ANDY YORKE
General Manager

Free classes in lockdown

Whilst we remain in lockdown for the time being don’t forget to try our complimentary studio classes thanks to club studio instructors Vienna, Ivan and Didi.

 

Message from the Club Chairman

Dear Club Members
 
The Committee with the Club Council’s approval has been working hard on putting together a process to allow members to play Tennis on the outdoor courts.
 
Updated guidance from the LTA has just arrived and this is being reviewed and a full update from the Club will be announced later this week or as soon as possible.
 
The intention is to open up courts for use as per government/LTA guidance as soon as possible but this will be confirmed in a subsequent message and with the specific process to be followed.
 
Please be patient at this time as there is a lot for the Club to assess as we want to satisfy the LTA’s recommended approach to venues to ‘re-open safely rather than rushing’.
 
For the moment the Club facilities remain closed.
 
 
VANESSA PENN
Club Chairman

Whats on – weekly online FREE class list

We are pleased to announce the following classes available to our members on an ongoing basis (Enjoy and thank you 🙏 to the instructors for keeping us active at home):

Club Instructor Ivan

Mondays           5.10pm Boxfit (30-40 mins)

(Class not running Bank holiday Monday 25.5)

Tuesdays           9.30am Strength & Conditioning (30-40 mins)

Wednesdays     5.00pm HIIT (30 mins)
                            5.30pm Abs & Relax (15-20 mins)

Thursdays         9.30am Strength & Conditioning (30-40 mins)
                            5.10pm Boxfit (30-40 mins)

Fridays              9.30am Strength & Conditioning (30-40 mins)
                            4.45pm HIIT (30-40 mins)

Via Zoom
Meeting ID: 566 581 3113
Password: 1uZx2J

 

Club Instructor Vienna

Wednesdays      10am Pilates 35-40min

Fridays               10am Pilates 35-40min

Via Zoom
Meeting ID: 605 460 5840
Password: 976503

 

Club Instructor Didi

Sundays             10am Flow Yoga

NB Class will run to 14 June 2020 login for all Flow Yoga classes below:

Via Zoom
Meeting ID: 797 8881 6034
Password: 4i1kBR

Check out Didi’s YouTube channel for more great sessions.
https://www.youtube.com/channel/UCNTVWh-dC4dP3WDSArj6ntw

 

Club Instructors Caroline

Caroline Boggon Yoga

Class no longer available.  

Message from the Chairman

Dear Club Members
 
Now that we are over a month into lockdown I thought I would take this opportunity to update you on how we are managing the Club through this difficult time.
 
We have carried out a full financial review of the Club’s accounts with a view to minimising the short term and long term impact of the forced closure due to the Coronavirus.  To this end I am pleased to report we are in discussions with our bank regarding a payment holiday for our loans.  We are also grateful to the Lawn Tennis Association and Suffolk Lawn Tennis Association for their support with their various loans and payments owed to them.  We have also taken steps to reduce our energy consumption and are carrying out regular meter readings to monitor this area.  Andy Yorke has worked hard to reduce our monthly expenditure as far as possible but we still incur costs each and every month which cannot be avoided.  We have applied for a £10K emergency fund grant from Sport England and if successful, this will help ease the pressure on the Club during this crisis.
 
We have some excellent volunteers helping us with Club security checks and maintaining the grounds and premises at Henley Road and Tuddenham Road.  In addition a few of our Club Studio Instructors (Vienna, Ivan, Didi and Caroline) have been running free online classes available to all members.  Details of these classes for next week can be found at the end of this message and please note all future dates are being advertised via our social media pages (Website News Page, Facebook, Twitter and Instagram).
 
Work behind the scenes continues with our organisational status, it is hoped we can bring this to a conclusion over the coming months.  Our Executive meets regularly via video conferencing and we are meeting online with our Club Council colleagues on 12 May 2020.
 
I must take this opportunity to say a huge thank you to those members who have made donations to the Club.  We really appreciated your support along with our Club sponsors that have stuck by us as well.  We do however need to ask our members to please continue to make donations where possible to help the Club through these unprecedented times.  Any donation, large or small will help.  We still have significant running costs to meet each month so every donation helps us to avoid running down our cash at bank at present.  As a reminder, to make a donation you can set up a payment via standing order or one-off payment as follows: Sort Code 30-94-55 and Account Number 04745168.  Please ensure that you put DONATION as the reference, followed by your surname and if possible your membership number eg. DONATION/SMITH 1234.
 
Finally, to all our members – thank you for your tolerance I know that the Sports Club is a big part of our lives and we all miss it greatly but for now keep safe and well and let’s hope that the lockdown eases shortly and we can update you all on possible plans to reopen when it is safe to do so.
 
 
VANESSA PENN
Club Chairman
Online Classes now available via our Club Instructors

 
Club Instructor Ivan
Monday 4 May, 5.10pm – Boxfit (30-40 mins)
Tuesday 5 May, 9.30am – Strength & Conditioning (30-40 mins)
Wednesday 6 May, 5.00pm – HIIT (30 mins)
Wednesday 6 May, 5.30pm – Abs & Relax (15-20 mins)
Thursday 7 May, 9.30am – Strength & Conditioning (30-40 mins)
Thursday, 7 May, 5.10pm – Boxfit (30-40 mins)
Friday 8 May, 9.30am – Strength & Conditioning (30-40 mins)
Friday 8 May, 4.45pm – HIIT (30-40 mins)
 
Via Zoom
Meeting ID: 566 581 3113
Password: 1uZx2J
 
 

Club Instructor Vienna
Wednesday 6 May, 10.00am – Pilates (35-40min)
Friday 8 May, 10.00am – Pilates (35-40min)
 
Via Zoom
Meeting ID: 605 460 5840
Password: 976503
 

 
Club Instructor Didi
Sunday 10 May, 10.00am – Flow Yoga
NB: Class will run to 14 June 2020

Via Zoom
Meeting ID: 797 8881 6034
Password: 4i1kBR

 
Check out Didi’s YouTube channel for more great sessions: https://www.youtube.com/channel/UCNTVWh-dC4dP3WDSArj6ntw
 
 
Club Instructor Caroline
Caroline Boggon Yoga
‘Free’ live on Facebook Gentle Yoga 7.00pm every Wednesday
Go to: https://www.facebook.com/caroline.boggon.9

What’s on this week – Classes with club instructors

What’s on this week…Studio News

We are pleased to announce the following classes available to our members for this week (Enjoy and thank you 🙏 to the instructors for keeping us active at home):

Club Instructor Ivan

Monday 27/4 5.10pm Boxfit (30-40 mins)

Tuesday 28/4 9.30am Strength & Conditioning (30-40 mins)

Wednesday 29/4 5.00pm HIIT (30 mins)
5.30pm Abs & Relax (15-20 mins)

Thursday 30/4 9.30am Strength & Conditioning (30-40 mins)
5.10pm Boxfit (30-40 mins)

Friday 1/5 9.30am Strength & Conditioning (30-40 mins)
4.45pm HIIT (30-40 mins)

Via Zoom
Meeting ID: 566 581 3113
Password: 1uZx2J

Club Instructor Vienna

29/4 10am Pilates 35-40min

1/5 10am Pilates 35-40min

Via Zoom
Meeting ID: 605 460 5840
Password: 976503

 

Club Instructor Didi

3/5 10am Flow Yoga

NB Class will run to 14 June 2020 login for all Flow Yoga classes below:

Via Zoom
Meeting ID: 797 8881 6034
Password: 4i1kBR

Check out Didi’s YouTube channel for more great sessions.
https://www.youtube.com/channel/UCNTVWh-dC4dP3WDSArj6ntw

 

Club Instructors Caroline

Caroline Boggon Yoga

‘Free’ live on Facebook Gentle Yoga 7pm every Wednesday

Go to:
https://www.facebook.com/caroline.boggon.9

New – Yoga Flow with Didi

We have a new online Yoga class for members to try this Sunday with club instructor Didi.

Yoga Flow

Day/Time: Sunday April 26, 10am

Download Zoom and join with the following:

Meeting ID: 768 2464 9546
Password: Yoga

Enjoy!! and thank you Didi

NB. Further yoga classes from Didi will depend on the interest in the class this week…please therefore support this class if you want more…

New Online Studio Classes available this week

New this week – complimentary online studio classes with club instructor Ivan.

Join Zoom Meeting
https://us04web.zoom.us/j/5665813113?pwd=aWpvNXZ0QjcwdFV3dzZ6MUdNOEpkUT09

Meeting ID: 566 581 3113
Password: 1uZx2J

Classes:

Tuesday 21/4 9.30am Strength & Conditioning (30-40mins)

Wednesday 22/4 5.10pm HIIT (30-40 mins)

Thursday 23/4 9.30am Strength & Conditioning (30-40 mins)

5.10pm Boxfit (30-40 mins)

Friday 24/4 5.10pm HIIT (30-40 mins)